There are only 40 days left until onsite registration in Burlington, VT for the 2014 Charity Treks Burlington to Portland HIV/AIDS Vaccine Bike Trek.
We hope you’ll take the time to read this newsletter full of information about the event, and will consider registering or donating to help support the cause.
REGISTRATION FOR 2014
We are putting the call out again; if you haven’t registered for the event yet, please do so ASAP. We are fast approaching the final planning stages and knowing the number of humans to plan for makes the tasks that much easier.
Our donations to date are hovering slightly above $9,000. For those of you who have signed up and fundraised, don’t let up. Let your donors know that they can and are making a difference through their donations to you.
If you haven’t registered and won’t be attending, consider a donation to the event. It surely won’t be the same as having you with us, but at least you will have participated in this year’s event and maybe you can be with us next year.
Mark will be using his secret crystal ball and making the crew assignments in the very near future. He will be contacting crew members individually to discuss the assignments and explain how things will work (for those who don’t already know). Please contact him (firstname.lastname@example.org) if you have questions or concerns about the assignments.
CREW CARS or “EVENT” CARS
Any cars that will be used during the event MUST be registered with Mark. Notice the must is bold and all CAPS. It does not matter whether the car belongs to people who registered as crew, or riders who want to donate the use of their vehicles during the event: they MUST be registered (there I go again with bold and all CAPS).
We will be responsible for registered vehicles only. Non-registered vehicles may get left behind. I won’t say much more about this.
We should have our brand-spanking new route completed by the end of the week (assuming 4th of July parties don’t get too out-of-hand). Nonetheless, they will be available very soon. We will either post it to the website; send a link in a newsletter or possibly both. We’re not telling; it’ll be a surprise.
DC BIKE DROP-OFF
There will be a location for DC-area riders to drop-off their bikes prior to the event to be transported in the gear truck. The drop-off location will be Bert & Elaina’s house in Reston, VA and the fee for this is $75.00 USD. More details to come in the next newsletter.
If you have any food restrictions or issues, please communicate these to Elaina (email@example.com) prior to the event. We will do our best to accommodate you, as long as we know in advance.
HOTELS / PRINCESS OPTION
If you are Princessing (is that really a word ?!), you must get to it quickly. Many of the hotel blocks we have will be released in the coming week, so you might then be left with no alternative but to camp. So if you’re serious about your creature comforts, CHOP CHOP !!
Here once again is the list of hotels for the event.
Host (Burlington, VT)
Sheraton Burlington Hotel & Conference Center
870 Williston Road
Burlington, VT 05403
$148.00 per night + 10% tax = $162.80
Camp 1 – Quechee Gorge
Princess: Quality Inn at Quechee Gorge – 802.295.7600
Rate is $89.00 plus Tax (ask for Charity Treks Rate)
Room block releases July 1, 2014
Camp 2 – Camp Woodlawn (Rosanne’s)
Holiday Inn Express (603.286.4550) or Hampton Inn (603.286.3400) in Tilton, NH.
No Special rates
Camp 3 – West Ossipee, NH
Econo Lodge West Ossipee – 603.301.1426
(just renovated, across the street from Yankee Smokehouse)
Rate is $100 plus tax (ask for Charity Treks Rate)
Room block releases June 12, 2014
Camp 4 – Bath YMCA
Hampton Inn Bath, ME – 207.386.1310
No special rates
Host (Portland, ME)
Holiday Inn By the Bay
88 Spring Street
Portland, ME 04101
207-775-2311 or 800-345-5050
$185.00 per night + 8% tax = $199.80